Task automation that handles the routine
Smart status keeps every task's status current on every plan. With Orbit Pro, build your own rules: when something happens to a task, or on a schedule, Orbit does the rest.
When this happens, do that
Every rule is a trigger, optional conditions and one or more actions. Smart status comes ready-made; Pro lets you build the rest.
- Free plan
Smart status, free
Four built-in rules move tasks between To Do, In Progress and Done as you check off subtasks or start a timer.
- Pro plan
Triggers for every change
Run a rule when a task is created, completed or reopened, its status or priority changes, a tag is added or it moves to a project.
- Pro plan
Date triggers
React when a due date is approaching, a task becomes overdue, or a due date is set, moved or cleared.
- Pro plan
Conditions
Narrow a rule with up to 10 conditions on status, priority, project, client, tag, days until due or the title.
- Pro plan
Up to 8 actions per rule
Set status, priority or due date, move or archive the task, add tags, create a follow-up task or checklist item, or notify yourself.
- Pro plan
Schedules
Run a rule daily, on the weekdays you pick, or monthly, at a set time in your time zone.
Built in, or built by you
Smart status keeps tasks current
Switch each smart status rule on or off: tasks complete when their subtasks are done, start when you check off a subtask or start a timer, and reopen when you add a subtask.
- On iPhone, iPad and the web
- Every change it makes is logged with your automation activity
Rules of your own
Pick a trigger, add conditions if you need them, then chain the actions. Each rule shows when it last ran and how many times.
- Start from a ready-made template and tweak it
- Limit a rule to a project, a client or tags
- Post to a connected Slack or Discord webhook
- See every run in the Activity tab
A rule in three steps
Pick a trigger
Choose what starts the rule: a change to a task, a date, or a schedule.
Add conditions
Optionally narrow it down, like only high-priority tasks for one client.
Choose the actions
Add up to eight actions, switch the rule on, and Orbit runs it for you.
Custom rules come with Orbit Pro
Smart status stays free on every plan. Orbit Pro adds custom rules, rule templates and scheduled rules, plus Orbi AI with up to 200 requests a day.
Frequently asked questions
Smart status is free on every plan. Custom rules — your own triggers, conditions, actions and schedules — and rule templates are part of Orbit Pro.
Yes. Rules run on Orbit's servers, so they work whether or not the app or the dashboard is open.
Yes. A scheduled rule runs daily, on the weekdays you choose, or monthly on a day up to the 28th, at a time you set in your time zone — for example, creating a weekly report task every Monday morning.
Smart status keeps working. Custom rules only run while you have Orbit Pro.
Related features
- Task managementPriorities, due dates, checklists and subtasks in one list.Learn more
- ProjectsStatus, deadlines, budgets and progress for every client project.Learn more
- Ask OrbiAn AI assistant that looks things up and proposes changes you approve.Learn more
- AnalyticsFree progress tracking, plus productivity trends with Pro.Learn more
Orbit's web dashboard and its iPhone app, side by side.
